Let's be honest — your digital notes shouldn't feel like a junk drawer. That's where learning how to tagging makes all the difference. In the Viwoods Paper Section, tags appear as clear visual labels, giving structure to your growing list of notes. One tap, one word, and suddenly your ideas aren't scattered. They're connected. From tracking ideas to organizing research, or reducing scroll fatigue, tagging brings order to your notes and makes everything easier to find.
How to Use Tags on Viwoods Paper?
Tagging is a practical way to turn scattered notes on a digital paper tablet into a structured, searchable knowledge base. When used deliberately, tags help you surface what matters, spot patterns in your thinking, and bring clarity to your digital space — no deleting required. Whether you're building a long-term archive or managing fast-moving projects, a focused tagging system keeps everything organized and easy to navigate.
1. Set Simple Rules Before You Start
The first mistake most people make is jumping straight into tagging without a plan. That's how you end up with inconsistent labels like projectnote, projects, proj, or WorkIdeas — all pointing to the same thing but not searchable under a single tag.
So before adding your first tag, pause and define a few clear rules:
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Decide your system style: Will you tag by topic, project, note type, or status (e.g., idea, draft, final)? Choose one logic and stick to it.
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Choose a naming format: Lowercase is faster. Underscores work better than spaces. Keep it uniform — travel_plan is clearer than Travel Plan or Plan-Travel.
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Set a character limit: Short tags work best. Aim for 1–2 words max. A tag like follow_up is better than things_to_check_when_there's_time.
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Avoid vague terms: Avoid tags like misc, random, or stuff. They don't help you search and usually become dumping grounds.
Keep a simple reference note with your tag list and formatting rules. Revisit it as needed while tagging, especially in the early stages. A little consistency now saves a lot of cleanup later.
2. Add Tags Step by Step
Start small and build your tag system as your digital notebook grows. Viwoods makes the tagging flow simple:
- In the Paper Section of AiPaper or AiPaper Mini, find the note you want to tag.
- Long-press the note file until the Editing Bar appears.
- Tap Add Tag, then type your label.
- Hit Confirm, and the tag will appear on the surface of the note as a clean, standalone label.
You can always come back to edit tags, so don't let indecision slow you down.
3. Find Notes By Tag With Intent
The real strength of tagging comes when it's time to retrieve your notes. Instead of endlessly scrolling through the Paper Section, you can filter by tag and see only the notes that matter.
- Tap the tag you're interested in (e.g., project_pitch) and instantly see every note connected to it.
- Use consistent tags for time-based grouping. For instance, tagging with Q3_2025 or 2024_goal allows you to pull up annual reflections or deadlines with a single search.
- Try cross-tagging. A single note can carry multiple tags, such as 'research', 'project_x', and 'follow_up', offering flexible entry points to allow the same note to appear from different perspectives depending on the search context.
- Use action-oriented tags. Tagging something to_review marks it as unfinished business waiting for attention, while to_translate signals a specific type of work. Over time, scanning through action tags creates a living to-do list embedded in the notes themselves, reducing the need for a separate tracker.
4. Edit or Remove Tags Safely
A strong tagging system is never fixed, because as projects close, priorities shift, and new themes emerge, the labels that once felt essential may lose their value, which is why refining them carefully keeps the whole system working smoothly.
To edit tags, long-press the note, open the Editing Bar, and tap Tag to view all labels attached to it. From there, long-press the tag you want to change and select Rename.
To remove a tag, long-press the label itself and tap delete, which erases only the tag and leaves the note untouched.
5. Manage Tags With Light Process
Managing tags works best as a light process, with small, regular adjustments that keep things organized without the weight of constant restructuring.
Practical ways to keep tags under control:
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Set a review rhythm. Check your tag list once a month or once a quarter, scanning for duplicates, vague labels, or unused tags.
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Merge near-duplicates. If two tags overlap (summary vs. overview), choose the clearer one and rename the other across your notes.
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Archive instead of delete. Add a simple prefix like archive_ or temp_ to older tags, keeping them searchable while moving them out of everyday use.
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Keep a reference list. If your library grows beyond 10–15 active tags, write them in a separate note for quick review and consistency.
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Rotate focus tags. Keep project-specific tags active while they're in use, then archive them once the project closes to prevent clutter.
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Stay consistent. Use the same spelling and format every time, because even slight variations can scatter related notes and weaken your searches.
Think of it as digital gardening: you're not rebuilding the system every time, just pruning, merging, and refreshing so it stays clean and useful.
6. Tag Library You Can Copy
If starting from scratch feels overwhelming, begin with a handful of clear, dependable tags and let your system grow naturally as your workflow matures. The sample library below suits knowledge workers, academics, and creators alike, yet its real strength lies in adapting it to match the way each person organizes and retrieves ideas.
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idea – raw thoughts, quick sparks, or unpolished concepts worth capturing
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research – notes drawn from articles, books, studies, or reference material
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draft – incomplete writing, outlines, or work still in progress
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final – polished versions ready for sharing, submission, or archiving
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important – high-priority notes that need attention first
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translate – content in other languages awaiting translation or review
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follow_up – items requiring action, checking, or continuation
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question – open problems, prompts, or inquiries to explore further
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log – daily reflections, progress trackers, or chronological records
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reference – background information or material to revisit when needed
- summary – distilled highlights, condensed overviews, or key takeaways
7. Quick Start Checklist
Getting your tags in order doesn't have to take hours. Small, steady steps often make the biggest difference. Use the checklist below as a starting point, and let your system take shape gradually as you tag, search, and refine over time.
- ☐ Define 5–10 initial tag categories
- ☐ Set naming rules (case, spacing, length)
- ☐ Choose a few key notes to tag first
- ☐ Long press → Editing Bar → Add Tag
- ☐ Search your notes with tags to test retrieval
- ☐ Edit tags to fix duplicates or messy names
- ☐ Remove a tag if it's no longer relevant
- ☐ Schedule monthly reviews to manage tags
- ☐ Save your tag library in a note for quick reference
- ☐ Refine as you go — tagging is meant to evolve
Once the basics are in place, tagging transforms the Viwoods Paper Section from a simple note collection into a smart archive that grows alongside your ideas and keeps them accessible instead of letting them fade into clutter.
Tagging in the Viwoods Paper is about building a system that makes your notes easier to retrieve, clearer to understand, and more useful over time. A good tag library grows with you, helping to surface ideas when they matter most, and keeping your Paper part from becoming an endless scroll. Start small, stay consistent, and let your tags evolve into a tool that makes your notes work harder for you.
